EUDR DDS Preparation Checklist — Twi

Due Diligence Statement (DDS) no sɛ sɛ wɔde to hɔ electronically wɔ EU Information System (TRACES NT) so. Checklist yi boa wo siesie data a ɛhia ansa na wode to hɔ — ɛnyɛ DDS ankasa. Worentumi nyɛ DDS wɔ Word document anaa PDF mu; ɛyɛ electronic submission a ɛwɔ structured fields a wɔde to hɔ wɔ official system no so.

DDS ne deɛn?

Article 4(2) wɔ Regulation (EU) 2023/1115 ase no, DDS yɛ structured electronic declaration a ɛkyerɛ sɛ wɔayɛ due diligence na risk yɛ negligible. DDS biara nya unique reference number a competent authorities tumi de hwɛ mu wɔ supply chain no mu baabiara.

Enforcement fi ase December 30, 2026 ama large ne medium operators; June 30, 2027 ama micro ne small enterprises. Regulation (EU) 2025/2650 ase no, operators tumi de multi-batch DDS to hɔ ama repeated consignments a efi supply chain koro mu, a ɛyɛ valid kɔsi afe baako, sɛ risk assessment no da so yɛ current.

Nsɛm a checklist yi ka ho

Operator / Trader Identification

• Filing entity no full legal name ne registered address
• EORI number
• Kyerɛ role: operator (first placement / export) anaa trader (resale wɔ EU mu)
• Sɛ trader a: upstream operator DDS reference number(s)
• Filing responsible person contact details
• Sɛ ɛhia a: authorized representative details ama non-EU operators

Product Description

• Product description ne trade name
• CN/HS code — hwɛ EUDR Annex I mu sɛ product no wɔ scope mu
• Scientific name wɔ species no (genus ne species ama timber; species ama animal products)
• EUDR commodity groups a ɛwɔ product no mu anaa a wɔde yɛɛ product no
• Composite products no: EUDR-covered commodity component biara ne ne proportion

Country of Production

• Ɔman a wɔyɛɛ commodity no wɔ (grown, harvested, anaa raised)
• Sub-national region, sɛ ɛfa a anaa Commission de sub-national risk classifications ama
• Multi-origin products no: ɔman biara ne ne production plots

Geolocation Data

• Geolocation coordinates ama production plot biara
• Plots a ɛboro hectares 4: polygon boundaries (GeoJSON, WGS84/EPSG:4326, decimal places 6)
• Plots a ɛyɛ hectares 4 anaa ɛsua: centroid coordinates
• Wɔahwɛ sɛ coordinates yɛ field-captured, ɛnyɛ estimated efi administrative boundaries
• Data capture timestamps ama geolocation collection
• Production plots dodow nyinaa a ɛwɔ consignment no mu

Eyi ne field a ɛtaa ma DDS rejection. Data sɛ sɛ ɛtumi trace kɔ plots pɔtee, ɛnyɛ aggregated wɔ cooperative anaa regional level.

Quantity

• Product no net mass (wɔ kilograms mu)
• Volume, sɛ ɛfa (cubic metres ama timber; litres ama oils)
• Number of items, sɛ ɛfa
• Multi-batch DDS (Regulation EU 2025/2650) no: estimated total quantity ama period no

Risk Assessment Conclusion

• Documented conclusion: risk yɛ negligible anaa non-negligible
• Summary wɔ reasoning ne evidence a ɛsupport conclusion no
• Sɛ non-negligible kan no: mitigation measures wɔ Article 11 ase a ɛde risk baa negligible
• Country anaa sub-national risk classification a Commission de ama
• Confirmation sɛ three-step due diligence process (Articles 9, 10, 11) wie
• Date a risk assessment wie

Risk Mitigation Measures (sɛ ɛhia a)

• Mitigation measure biara description ne evidence a wɔnyae
• Confirmation sɛ chain of custody de physical segregation anaa identity preservation di dwuma — mass balance wɔ bar ase wɔ EUDR mu
• Residual risk assessment a ɛkyerɛ sɛ risk abɛ negligible
• Independent audits anaa site visits no: scope, date, auditor, ne findings

Supporting Documentation (wɔkora, wɔmfa nto DDS mu)

• Complete evidence file a ɛsupport DDS field biara — wɔkora ama afe 5 efi filing date
• Raw geolocation data files, satellite imagery, ne deforestation screening reports
• Supplier documentation: contracts, invoices, delivery records, certifications
• Legality evidence: asase krataa, permits, labour compliance records, tax records
• Chain of custody records ne risk assessment working documents

Sɛnea wɔde checklist yi di dwuma

Step 1: Yɔ EUDR Supply Chain Due Diligence Checklist kan. Checklist yi susuw sɛ due diligence wie na woretumi siesie data ama filing.

Step 2: Fa section biara yɛ adwuma, boaboa data ano wɔ structured format mu. Field biara no, hwɛ sɛ underlying evidence wɔ hɔ.

Step 3: Hwɛ wo role (operator anaa trader), hwɛ CN/HS codes wɔ Annex I mu, na decide sɛ wode per-consignment anaa multi-batch DDS bɛto hɔ.

Step 4: Fa organized data no kɔ EU Information System mu sɛ ɛba a. Kora supporting evidence nyinaa ama afe 5.

Sɛnea wɔde di dwuma wɔ wo kurom

Fa ma obi nsa. Wo compliance officer anaa sustainability manager na ɔwɔ checklist yi na ne nsa ka sɛ DDS data packages yɛ complete. Procurement, processing, ne logistics teams de underlying evidence ba; obi a ɔwɔ TRACES NT submission so no hwɛ final package mu ansa na wɔde to hɔ.

Yɛ review schedule. Hwɛ data readiness mu biara quarter ne ntɛm sɛ supplier foforɔ ba supply chain mu, production plot foforɔ ba, anaa European Commission de country risk reclassification to hɔ. Ama multi-batch DDS filings, hwɛ sɛ underlying supply chain ne risk assessment da so nnsesa ansa na consignment biara akɔ wɔ existing reference number no ase. Hwɛ commodity-specific checklist a ɛfa ho no mu ama operational details wɔ evidence collection timing so.

Kyerɛ wo escalation kwan. Data field biara a ɛyera anaa a wɔrentumi verify no gyina DDS filing kosi sɛ gap no sa. Team member a ɔwɔ so no escalate gaps a wɔnnya ano aduro nkɔ export manager hɔ wɔ nnawɔtwe 48 mu, na ɔkyerɛw field a ɛyera ne remediation timeline a wɔde to hɔ. Mfa DDS a ɛka sɛ risk yɛ negligible nto hɔ sɛ evidence nsupport no.

Fa ka wo adwuma a ɛwɔ hɔ dada ho. Fa DDS data assembly hyɛ wo export documentation workflow mu na evidence compilation ne commercial invoicing ne shipping instructions bɛkɔ parallel. Fa geolocation ne risk assessment data feeds ka wo supplier management system a ɛwɔ hɔ dada ho, na store completed DDS packages ne export records ama mandatory five-year retention period.

Hwan na ɔhia checklist yi

• Compliance officers a wɔresiesie DDS submissions ama first time
• Exporters a ɛsɛ sɛ wɔma EU buyers data elements nyinaa a ɛhia ama buyer DDS filing
• EU importers (operators) a wɔsoa primary legal responsibility na ɛsɛ sɛ wɔhwɛ sɛ field biara wɔ evidence support

Woasiesie wo ho sɛ wobɛsiesie wo DDS data ne evidence-grade traceability? ResourceLedger boa operators ne exporters structure DDS field biara — efi geolocation capture kɔsi risk assessment documentation — na wo filing wɔ evidence support ansa na wode ato hɔ. Book demo na hwɛ sɛnea ɛyɛ adwuma.